Keeping it safe and legal
Firstly can we thank you for fundraising for us. Your safety and wellbeing are our priority. Charity fundraising is regulated by law, so it’s extremely important that you consider any legal issues which might affect your event. Do check out the points below which outline the procedures which might impact on your fundraising.
All street collections or collections on public property will need to be licensed by your local authority. If you wish to undertake this type of activity you will need to obtain a licence from the relevant local authority before we can issue you with collecting cans or buckets.
Raffles and lotteries
Raffles and lotteries are games of chance in which tickets are sold, enabling the holder to qualify for a prize or money. A raffle is just another word for lottery. There are three different types of lottery. Private and small lotteries are the easiest and quickest to organise. See below for an explanation of the three types of lottery.
This is when raffle/lottery tickets are sold to people in the same location, often at your workplace or at a club. There is no need to obtain a licence and no limit on the size of the lottery. This type of raffle can only be advertised on the premises where the tickets are to be sold. The tickets sold must be the same price, must state the price, the name and address of the promoter and who is eligible to take part.
This is when a raffle takes place at an existing event. Tickets must be the same price and the price must be clearly stated (no discounts for bulk buys are allowed, so you can’t offer 5 tickets for the price of 4!). No more than £500 can be spent buying prizes and no cash prizes can be given. There is no limit to the value of a prize if it is donated. All tickets must be sold at the event and the results must be announced at the event. It is not necessary to obtain a licence for this type of raffle.
A public lottery is one that is open to members of the public and must be registered with the local authority. Tickets can be sold over a set period of time. A named promoter should be responsible for the raffle and should be named on the raffle tickets. The cost of a ticket must be clearly stated, all tickets must be the same price, tickets should state prizes and the date of the raffle draw. If ticket sales exceed £20,000 you must register the lottery with the Gambling Commission.
The laws surrounding raffles and lotteries are strict and complex. Full guidelines on raffles and lotteries are available from your local authority or the Gambling Commission. These must be followed in full. For full details please visit www.gamblingcommission.gov.uk.
Food and Drink
Food safety laws must be adhered to at your event, whether the food is for sale or not. You need to be aware of these laws and follow food hygiene procedures and can obtain guidelines from your local environmental health department.
Check whether you need any special licences, eg a public entertainment licence or a licence to sell alcohol (the venue may already have this but do check it out). Your local council will be able to help you with any special/temporary licences which may be required.
Consider what insurance cover you need for your event. University Hospital of North Staffordshire Charitable Fund cannot accept any responsibility for your event nor for anyone who participates in it.
Please ask donors/sponsors to sign a Gift Aid declaration or tick the relevant box if you’ve been issued with sponsor forms. This enables us (and higher rate tax payers) to claim tax back from the government and increases the overall benefit to the charity. A Gift Aid form is available as part of the fundraising pack. Please note that we are unable to claim Gift Aid on ticket sales, raffle sales, corporate sponsorship, sale of goods or auction proceeds.
Advertising Events & Use of our Logo
The Charity’s name and logo are important to us. In addition, there are strict regulations contained in the Charities Act 1992 regarding the use of a charity’s name on literature. If you wish to use our charity logo, please contact us before you go ahead. You must always make it clear on all printed materials that you are fundraising “in aid of” the University Hospital of North Staffordshire Charity and you must also include our registered charity number 1054889.